Website Privacy Policy
This version of this privacy policy (version: 1.0) dates from 25.04.2025.
1. Who are we?
“We”, “us” or “our” refers to LEGILE NV, with registered office at Veldkant 31, 2550 Kontich, Belgium, and company number 0737.870.189.
If you have any questions, comments or complaints regarding this privacy policy or the processing of your personal data, or if you wish to exercise one of your rights, please contact us by email at support@legile.be.
2. Scope
This privacy policy applies to this website, our direct marketing activities and the general organization of LEGILE.
3. Why and how do we process your personal data?
When you visit our website and/or are in contact with us, certain personal data may be processed. Below you will find more information about the different processing activities that may apply to you.
3.1 Use of our website
When you visit our website, we may process personal data using online technologies such as cookies, trackers, scripts and similar technologies, hereinafter referred to as “cookies”. These may include: (1) essential cookies that are strictly necessary to transmit a message via an electronic communications network, to ensure the security of our website or to store information relating to a service explicitly requested by you; (2) functional cookies that further shape your use of our website; (3) analytical cookies to measure and analyze your use of our website; (4) marketing cookies to deliver personalized advertisements; and (5) other third-party cookies that we allow on our website.
More information can be found in our cookie policy.
3.2 Contact via the website
Consent – Contact forms are available on our website to get in touch with us. You can also always reach us by email or telephone. We process these personal data to handle your contact request, but we have no insight into or control over any other personal data you may provide to us through open input fields. We ask you not to share confidential or sensitive information through these fields.
This processing is based on your consent. You may withdraw your consent at any time. This withdrawal does not affect the lawfulness of processing carried out before the withdrawal of your consent.
Which personal data do we process?
- Identification and contact details
- Other data possibly provided spontaneously in the contact form
- Professional data
- Personal details
- …
How do we obtain these personal data?
Directly from you when you complete our contact form
How long do we keep them?
Up to 1 year after handling the contact request, plus the archiving period of related communication, such as emails
With whom may we share these personal data?
Processors, such as our hosting partner, that we rely on in the context of our website, contact or relationship management
Is automated individual decision-making used?
No
Is there any transfer outside the EEA?
No
3.3 Customer relationship management, including prospecting new customers
Legitimate interest – LEGILE is constantly looking for new customers, actively establishes new contacts and builds relationships with existing customers. In this context, your personal data may be processed, for example to invite you to other forms of communication or an event.
This processing is based on LEGILE’s legitimate interest. You can object to this at any time under the conditions described under “right to object” in the section “What are your rights and how can you exercise them?”.
Which personal data do we process?
- Identification and contact details
- Other data possibly discussed during further contact
- Professional data
- Personal details
- …
How do we obtain these personal data?
Directly from you through relationship management
How long do we keep them?
Up to 7 years after the last assignment or contact
With whom may we share these personal data?
Processors, such as our CRM platform, that we rely on in the context of our website, contact or relationship management
Is automated individual decision-making used?
No
Is there any transfer outside the EEA?
No
3.4 Sending newsletters
Consent – You can subscribe to our newsletter on our website. We process these personal data to contact you when a new newsletter is available.
This processing is based on your consent. You may withdraw your consent at any time without affecting the lawfulness of processing carried out before the withdrawal. This means that your consent remains valid for all previous newsletters, but you will no longer receive newsletters.
Which personal data do we process?
- Identification and contact details
How do we obtain these personal data?
Directly from you when you subscribe
How long do we keep them?
As long as consent is not withdrawn
With whom may we share these personal data?
Processors, such as our email platform, that we rely on for our website or the delivery of newsletters
Is automated individual decision-making used?
No
Is there any transfer outside the EEA?
No
3.5 Event organization
Consent – When you register for one of our events, personal data are processed to handle your registration and organize the event.
This processing is based on your consent. You may withdraw your consent at any time without affecting the lawfulness of processing carried out before the withdrawal.
Which personal data do we process?
- Identification and contact details
- Other data possibly provided spontaneously
- Professional data
- Leisure activities and interests
- Personal details
- Allergies or dietary requirements
- …
How do we obtain these personal data?
Directly from you when you register
How long do we keep them?
We keep the personal data relating to your participation for up to 1 year after the event has taken place
With whom may we share these personal data?
Processors, such as event companies, catering providers, etc., that we rely on to help organize and shape the event
Is automated individual decision-making used?
No
Is there any transfer outside the EEA?
No
4. Sharing personal data with third parties
When you visit our website or use our products and services as a customer, we may rely on third parties such as partners, affiliated and associated companies and suppliers to whom we transfer your personal data. These third parties help us deliver, support, develop and understand the use of our products and services and provide services such as hosting, customer and technical support, marketing, analytics, content delivery and/or online payment processing.
5. Transfers of personal data outside the EEA
LEGILE always tries to limit the transfer of personal data to third parties outside the European Economic Area, hereinafter the “EEA”.
Where this does occur, we will ensure as quickly as possible that such transfer is brought into compliance with the GDPR, including through an adequacy decision in the relevant country or by implementing appropriate alternatives and, where necessary, supplementary measures.
6. How long do we keep your personal data?
We do not keep your personal data longer than strictly necessary to achieve the purposes for which the personal data were collected or as required by law.
7. Automated individual decision-making
European data protection law, GDPR, imposes certain conditions on organizations when they make decisions about individuals solely based on fully automated processing, including profiling, and when these decisions have legal or similarly significant effects. LEGILE does not engage in this type of decision-making.
8. What are your rights and how can you exercise them?
LEGILE considers it important that you always remain in control of the processing of your personal data. Below you will find more information about the different rights you have regarding the processing of your personal data.
To exercise these rights, or to request information about them, you can contact us at support@legile.be.
8.1 Right of access
If we process your personal data, you have the right to access your personal data, as well as certain additional information described in this privacy policy.
8.2 Right to rectification
If the personal data we hold about you are inaccurate or incomplete, you have the right to have this information corrected or completed.
8.3 Right to restriction of processing
You have the right to request restriction of the processing of your personal data in certain cases.
8.4 Right to data portability
If the processing of your personal data is based on your consent and is carried out by automated means, you have the right to receive a copy of your personal data in a structured, commonly used and machine-readable format.
8.5 Right to object
You have the right to object to the processing of your personal data in the activities described above, where legally applicable.
8.6 Right to erasure, also known as the right to be forgotten
You have the right to request the deletion of your personal data, where legally applicable.
8.7 Right to withdraw your consent
Where you have given consent for a specific processing of your personal data, you may withdraw this consent at any time.
8.8 Right to object to automated individual decision-making
Where your personal data are used in the context of automated individual decision-making and where such decisions have legal or similarly significant effects, you may request that we no longer use your data for this purpose.
9. Who can I contact with further questions or privacy complaints?
If, after reading this privacy policy, you have further questions or comments regarding the collection and processing of your personal data, you can contact us at support@legile.be.
You also have the right to submit comments or complaints to the supervisory authority responsible for data protection.
Data Protection Authority
Drukpersstraat 35, 1000 Brussels
+32 (0)2 274 48 00
www.dataprotectionauthority.be
10. Changes to this privacy policy
Our organization and website are dynamic and innovative environments. This privacy policy may be updated if our services or applicable legislation require it. Where important changes are made, we will inform you and request your consent where necessary.